Guide
This Privacy
Statement consists of two parts: the first of which only concerns freelancers
and prospective temporary employees (section 1) and a second part that only
concerns employees or representatives of (potential) clients, suppliers and
other companies (section 2).
1. Data of freelancers and prospective temporary employees
processed by FixedToday
For the implementation of its mission – offering
consultancy in the field of ICT – FixedToday processes personal data. The basic
principle in the processing of your personal data is that you make this data
available to FixedToday yourself, from your own free will, and only for the
purpose for which you provided them to FixedToday, namely:
a) to comply with the applicable laws and regulations;
b) to enter into and maintain a temporary employer/employee
relationship or client/contractor relationship with you and keep staff,
financial, working hours, absentee and/or salary records for this, or to enter
into and maintain a relationship aimed at the acquisition/implementation of
assignments and keep (financial) records for this;
c) to assess your suitability for a certain job or
assignment, record your availability and bring you into contact with, or
introduce you to one or more (prospective) clients;
d) to be able to conclude agreements with you, our
client(s) and implement these and fulfil our commitments;
e) to comply with our reintegration commitments with
respect to temporary employees;
f) to inform you of our service, other activities and/or
professional information (e.g. through email, newsletters, corporate magazines
and professional literature) and to be able to make you offers on behalf of
FixedToday;
g) to generate management information, carry out market
analyses (internal and external) controls and audits and promote and maintain
corporate safety; to have, if applicable, an external party check the
validity of the ID you provided and/or have a screening carried out.
You make your personal data available by sending your
resume and the other required data by email or another medium.
Your personal data is handled with care and protected
in conformity with the General Data Protection Regulation.
FixedToday processes the following data, among others: name and address,
email address, telephone number, contact details, nationality, date and place
of birth, gender, marital status, resume, bank account number, policy or client
number of health insurer, education and training data, (copies of)
certificates, references, (copy of) pass photo, (copy of) ID and social security
number (both only for employees), (copy of) work permit and (copy of)
residence permit.
FixedToday can pass on your personal data to its (prospective) clients,
suppliers (e.g. educational institutes, subcontractors and to companies and/or
persons it has brought in to perform specific tasks (including processors). In
addition, FixedToday can pass on your data to third parties if it is entitled
or obliged to do so in accordance with the applicable laws and regulations or a
court order or sentence, or has received your permission to do so. Furthermore,
after receiving your permission FixedToday can place your profile or resume, in
a private section of its website(s) and customer portals, possibly in anonymized
form.
Unless you will inform FixedToday in written or e-mail, that you do not
want to have personal details kept by FixedToday, with your consent, FixedToday
will save your personal data no longer than necessary for the purposes for
which this data was collected and will comply with the existing laws and
regulations in this.
2. Data
FixedToday processes of employees or representatives of (prospective) clients,
suppliers or other companies
Personal
data received by FixedToday from employees or representatives of (prospective)
clients, suppliers sellers and other companies or institutes, will be used for
the following purposes:
a) to allow you to use our services and/or allow us to
use your services;
b) to enter into and maintain a business relationship
with you;
c) to agree on assignments and/or carry them out or have
them carried out;
d) to inform you on our services and other activities (e.g.
through email, newsletters and corporate magazines) and be able to make you
offers;
e) to be able to comply with applicable laws and
regulations.
FixedToday processes, from business relations, the following data, among
others: (business) name and address, place of residence/establishment, data of
birth (optional, namely if provided), email address, data on the maintenance of
the relationship, job and contact data. From employees FixedToday process
details as specified in paragraph 1.
FixedToday can pass on the personal data of employees and representatives
of (prospective) business relations to others if this is important for the
implementation of its service. FixedToday can also pass on your data to
applicants/candidates and employees, suppliers (e.g. educational institutes),
audit institutes, governmental institutes, subcontractors and to companies it
has brought in to carry out specific tasks (including processors). Furthermore,
FixedToday can pass on your data to others if it is entitled or obliged to do
so in accordance with laws and regulations, a court order or sentence or if it
has received permission from you. Furthermore, after receiving your permission
FixedToday can place your company profile or vacancies of your enterprise on
its website, possibly in anonymized form, and/or make them public.
Unless you will inform FixedToday in written or e-mail, that you do not want to have personal details kept by FixedToday, with your consent, FixedToday will save your personal data no longer than necessary for the purposes for which this data was collected and will comply with the existing laws and regulations in this.
Protection
FixedToday does the utmost to take appropriate organizational and technical
measures to protect your personal data against unlawful processing and/or loss.
Employees of FixedToday who have access to your personal data, are obliged to
observe complete secrecy.
Despite our safety measures it may occur that third parties succeed in bypassing
the measures mentioned and/or use your personal data for improper purposes. FixedToday
cannot be held liable for this in any way.
Liability
Based upon what the applicable law is granting, liability
of FixedToday for indirect damages, including consequential damage and loss of
income, is precluded in all cases. Furthermore, any liability is limited to an
amount of € 1.000,- maximum per event and € 10.000,- per calendar year.
FixedToday’s liability shall in any case never amount to more than what is
covered and paid by its insurance company in the case concerned.
Right of access
You can request via avg@fixedtoday.nl
or, by letter (FixedToday B.V., to the attention of Legal matters, Belle van
Zuylenlaan 3, 4105JX Culemborg) at any time to indicate what data they are
processing of you. In addition, you can request anytime, following the
procedure described above, to add to, improve or remove your data. We try to
respond to your request within 1 (one) month after receiving your request.
Questions, remarks and complaints
If you have any questions, remarks or complaints regarding this Privacy Statement or the way FixedToday records, uses and processes your data, please make them known by email to avg@fixedtoday.nl or by letter (FixedToday B.V., to the attention of Legal matters, Belle van Zuylenlaan 3, 4105JX Culemborg). We try to respond to your question, remark or complaint within 1 (one) month after receipt.
Adjusting Privacy Statement
FixedToday
can adjust its Privacy Statement. The latest and most up-to-date version of its
Privacy Statement can always be consulted on the FixedToday website.
Acceptance of Privacy Statement
By accepting the aforementioned Privacy
Statement you explicitly and unambiguously accept all provisions of this Privacy
Statement until written cancellation.
This version is a translation of
Dutch Version 1.4 February 2021, in situations of doubt or other the Dutch
version will always prevail above the English version. The latest Dutch version
is published on our website www.fixedtoday.nl.